Thank you to our sponsors and supporters
Sponsor: Lunch Drinks
Following the outstanding success of the Spotlight 2023 TravelExpo in Windhoek we have scheduled our next TravelExpo on Saturday 16 March 2024 at Movenpick Mercure Windhoek International Conference Centre (formerly Safari Court Hotel)
The 2023 Workshops were attended by 107 attendees from 43 different companies (plus a few branches of agencies). Agencies from Swakopmund and Walvis Bay were also well represented.
27 Exhibitors representing airlines, cruises, hotels, beach resorts, car rental attended and promoted, Namibia, Botswana, Seychelles, Mauritius, East Africa, Zimbabwe, Zambia, Europe and South Africa (Northern Cape, Cape Town, Durban).
ANTA and TASA are fully supportive of this workshop and will assist us in inviting all the IATA and Non – IATA agents and ITC’s and Namibian Tour Operators.
We are again holding the TravelExpo all-day on a Saturday as this allows many of the Swakopmund and Walvis Bay agents to attend.
Regional African and overseas travel is increasing so it will be an ideal opportunity for Airlines, International Tourist offices, beach resorts, hotel groups and cruise companies to network with agents.
The Spotlight TravelExpo will promote:
- Regional travel from Namibia to African destinations & Indian Ocean resorts
- Outbound overseas travel from Namibia
- Domestic travel within Namibia
Profile of Namibian Buyers Attending
- corporate and leisure travel agents,
- ITC’s,
- inbound and regional tour operators,
- corporate travel planners (secretaries)
Spotlight workshop format
One 6-hour session on Saturday morning from 09h00 – 16h00 for approximately 100 trade attendees.
How the TravelExpo will be Promoted
- We have appointed a well-known Namibian events company to send out invitations and chase-up registrations. Invitations will be sent using our specifically targeted databases to travel agencies (leisure and corporate), inbound and regional tour operators, and major corporate travel accounts.
- ANTA and TASA will be sending invites to all Tour Operators, IATA Travel agents as well as Non – IATA Agents & ITC’s based in Namibia.
- Frequent reminders will be sent via email and telephone follow-ups.
Programme
Friday 15 March
- Fly into Windhoek
- 19h00 – 21h00: Informal get-together for exhibitors at Movenpick Mercure. Drinks included. Meals can be ordered at your own cost.
- We suggest that you overnight at the Workshop venue – Movenpick Mercure (accommodation not included)
Saturday 16 March: Movenpick Windhoek
- 07h00 – 08h00: Exhibitors set-up tables
- 08h30: Trade registration and light breakfast
- 09h00 – 11h00: Spotlight TravelExpo
- 11h00 – 11h30: Morning coffee break
- 11h30 – 13h00: TravelExpo continues
- 13h00 – 14h00: Lunch and prize draw
- 14h00 – 16h00: TravelExpo continues
- 16h00: End of Spotlight TravelExpo
Flights
Discounted Flights currently not available – check with Airlink, SAA, Fly Namibia (ex CPT) for best available fares.
Cost includes:
- All workshop expenses
- Promotional costs
- Meals as per the programme
- Two representatives at the table
- A 50-word description in the official catalogue distributed to all attendees
- A full contact address list of all attendees is sent to exhibitors after the workshop
Costs do not include:
- Air fares
- Accommodation
- Airport transfers
- Meals other than specified in the programme.
- For more than two representatives per table there will be an extra fee of USD30 per person to cover catering costs.
Hotel Accommodation
Movenpick (Single B&B)
- Standard Twin Room Garden View N$2,093.00
Mercure (Single B&B)
- Standard Twin N$1,820.00
- Superior Room with Twin Bed N$2,020.76
Cost Includes: (See booking form for Expo costs)
- A maximum of two representatives per table
- Venue and catering expenses,
- Extensive marketing campaign,
- Light Breakfast and lunch on 16 March.
- Full database of all attendees for follow-up sales purposes.
Listing, logo and 50-word company description in the exhibitor directory given to each attendee.
Not Included
Flights to Windhoek, airport transfers, Hotel accommodation, visa fees, and meals other than specified. For more than two representatives per table there will be an extra fee of USD30/ZAR550 per person to cover catering costs.
Additional Branding Opportunities
- Full-page advert (A5) in the exhibitor directory: USD150/ZAR2,500
- Visitors & exhibitors badges exclusive sponsorship (logo on the badges): USD75/ZAR1,400
- Coffee & tea plus video screened during the TravelExpo: USD350/ZAR6,500
- Drinks during lunch: ZAR5,000
- Gold Partner: lunch, including A5 advert in the directory, video on the big screen and extensive further branding: USD1,000/ZAR18,500