Thank you to our sponsors and supporters
Following the outstanding success of the Spotlight 2024 TravelExpo in Windhoek, we have now finalised the date for Spotlight Windhoek TravelExpo to 29 March 2025 at Windhoek Country Club Resort (Legacy Hotels)
The 2024 TravelExpos were attended by 118 attendees from 39 different companies (plus a few branches of agencies). agencies from Swakopmund and Walvis Bay were also well represented.
27 Exhibitors representing airlines, cruises, hotels, beach resorts, car rental attended and promoted, Namibia, Botswana, Seychelles, Mauritius, East Africa, Zimbabwe, Zambia, Europe and South Africa (Northern Cape, Cape Town, Durban).
ANTA and TASA are fully supportive of this TravelExpo and will assist us in inviting all the IATA, non-IATA agents, ITC’s and Namibian tour operators.
We are again holding the TravelExpo all-day on a Saturday as this allows many of the Swakopmund and Walvis Bay agents to attend.
Regional African and overseas travel is increasing so it will be an ideal opportunity for Airlines, International Tourist offices, beach resorts, hotel groups and cruise companies to network with agents.
The Spotlight TravelExpo will promote:
- Regional travel from Namibia to African destinations & Indian Ocean resorts
- Outbound overseas travel from Namibia
- Domestic travel within Namibia
Profile of Namibian buyers attending
- Corporate and leisure travel agents
- ITC’s
- Inbound and regional tour operators
Spotlight TravelExpo format
One 6-hour session on Saturday morning from 09h00 – 16h00 for approximately 100 trade attendees.
How the TravelExpo will be promoted
- We have appointed a well-known Namibian events company to send out invitations and chase-up registrations. Invitations will be sent using our specifically targeted databases to travel agencies (leisure and corporate), inbound and regional tour operators.
- ANTA and TASA will be sending invites to all tour operators, IATA travel agents as well as non-IATA agents & ITC’s based in Namibia.
- Frequent reminders will be sent via email and telephone follow-ups.
Programme
Friday, 28 March
- Fly into Windhoek
- 19h00 – 21h00: Informal get-together for exhibitors at Windhoek Country Club Resort. Drinks included. Meals can be ordered at your own cost.
- We suggest that you overnight at the Expo venue Windhoek Country Club Resort (accommodation not included)
Saturday, 29 March: Windhoek Country Club Resort
- 07h00 – 08h00: Exhibitors set-up tables
- 08h30: Trade registration and light breakfast
- 09h00 – 11h00: Spotlight TravelExpo
- 11h00 – 11h30: Morning coffee break
- 11h30 – 13h00: TravelExpo continues
- 13h00 – 14h00: Lunch and prize draw
- 14h00 – 16h00: TravelExpo continues
- 16h00: End of Spotlight TravelExpo
Flights
Discounted Flights currently not available – check with Airlink, SAA, Fly Namibia (ex CPT) for best available fares.
Cost includes:
- Venue and catering expenses
- Extensive marketing campaign
- Light breakfast and lunch on 29 March.
- Full database of all attendees for follow-up sales purposes.
- Listing, logo and 50-word company description in the exhibitor directory given to each attendee.
- A maximum of two representatives per table.
Costs do not include:
- Flights to Windhoek, airport transfers, hotel accommodation, visa fees, and meals other than specified.
- For more than two representatives per table there will be an extra fee of USD30/ZAR550 per person to cover catering costs.
Hotel Accommodation
Depending on flight schedules you will need a minimum of two night’s accommodation. We have negotiated special rates with:
Windhoek Country Club Resort
- Single: N$2,460.00
- Double: N$2 910.00
Contact: Thusnelda Araes: Reservations Manager
Email: windhoek@legacyhotels.co.za or Tel: +264 61 205 5109
Additional Branding Opportunities
- Full-page advert (A5) in the exhibitor directory: USD100/ZAR1,500
- Visitors & exhibitors badges exclusive sponsorship (logo on the badges): USD75/ZAR1,400
- Coffee & tea plus video screened during the TravelExpo: USD350/ZAR6,500
- Drinks during lunch: ZAR5,000
- Gold Partner: lunch, including A5 advert in the directory, video on the big screen and extensive further branding: USD1,000/ZAR18,500