Join our workshops targeting the Kenyan Domestic, Regional and Outbound Market to the Rest of Africa

Our Spotlight workshops in Nairobi over the past 16 years have been extremely well attended by the Kenyan Travel Trade – 362 attended in 2019 with 28 Exhibitors participating.

Objective

The focus of these workshops is to promote domestic tourism within Kenya as well as Inter-regional tourism to East African countries and other African countries.

The Kenyan Market

Pre-Covid 19 the Outbound Market from Kenya to overseas destinations and the rest of Africa showed a good growth pattern. Kenya is a prime market for South Africa with 29,000 Arrivals in 2019 plus thousands of expats resident in Kenya who visit South Africa on business and holidays. In 2019 the estimated total arrivals from Kenya to South Africa was close to 60,000 pax per annum.

The Expatriate and Diplomatic communities and the United Nations Agencies headquartered in Nairobi represent a major business and leisure travel market opportunity with the added potential of significant conference business. Over 4000 UN staff are based at The UN Headquarters in Nairobi and work for 27 UN Agencies in Africa. The very large Expat Community in Kenya is a major market for Outbound Travel.

We have such a great response in Nairobi that for the past few years we have had to have
TWO separate sessions in different parts of the City with over 150 attendees at each session! – see programme below.

VIP Cocktail Party for Top Travel Agents

While these parties have been an integral part of the Spotlight Nairobi event, due to Covid-19 protocols we have decided not to hold the Cocktail Party for Top Travel Agents this year.

Who Should Exhibit?
  • Zanzibar and Dar-es-Salaam Hotels & Resorts
  • East African Safari Lodges
  • Kenya & Indian Ocean Island Beach Resorts
  • Nairobi & African Hotels seeking corporate business from Nairobi
  • Airlines
  • Tourism Suppliers
  • Hotels, DMC’s, Tourism Boards wanting to promote Outbound Tourism from Kenya to the Rest of Africa
  • Car Rental Companies
Who Will Attend the Workshops?
  • Kenyan Corporate and Leisure Travel Agents
  • Outbound Tour Operators
  • East African Regional Tour Operators
  • Conference Organisers
  • Corporate Travel Planners from major Corporate Accounts
  • Government Departments, NGO’s and UN Agencies (Nairobi is the Africa HQ for UNO)

EXPECTED ATTENDANCE: Due to the high number of attendees at our Nairobi workshops we do two morning sessions – according to Covid-19 social distancing regulations, we can, however, only allow a maximum of 100 trade to attend each session.

How the Workshop Attendance will be Promoted
  • The Spotlight workshops will be extensively advertised to the Travel Trade in Kenya by e-mail broadcasts.
  • We also encourage Travel Agents to invite their Corporate Accounts to attend the workshops with them.
  • Our Hotel and Airline partners will distribute invitations to their Key Corporate Accounts and Conference Organisers.
  • We have appointed a well-known Nairobi-based Events Company to distribute the invitations, handle the registrations and to chase up the replies.
  • Both the Kenya Association of Travel Agents (KATA) and KATO (Kenya Association of Tour Operators) support Spotlight and send out invites to their members.
Spotlight Nairobi is Supported by:
Workshop Format

The workshop format will be a FREE FLOW table-top format with approximately 25 tables. Two x 4-hour morning workshop sessions in Nairobi.

Programme
Hotels

Wednesday, 07 July

  • Arrive Nairobi
  • Day free for sales calls in Nairobi
  • Overnight Movenpick Hotel Westlands or other hotel of your choice

Thursday, 08 July: Movenpick Hotel Westlands Nairobi

  • 07h30: Set-up tables at Movenpick Hotel Conference Centre
  • 08h30 – 12h30: Light breakfast and Workshop for approximately 100 trade
  • 12h30: Lunch for attendees and Exhibitors
  • 13h30: Prizes and end of workshop
  • Overnight at Movenpick Hotel or Crowne Plaza

Friday, 09 July: Crowne Plaza Nairobi Upperhill

  • 07h30: Set-up tables at Crowne Plaza Conference Centre
  • 08h30 – 12h30: Light breakfast and Workshop for approximately 100 trade
  • 12h30: Lunch for attendees and Senior Managers
  • 13h00: Prizes and end of workshop
Table Cost
  • USD1,300/ZAR24,800 (plus VAT for South African companies) for Nairobi for both sessions.

Includes

  • All workshop expenses & promotional costs
  • Teas & coffees
  • Two light breakfasts and two lunches
  • 50 – 60 Word description and logo in official catalogue distributed to all attendees
  • Full contact address list of all attendees will be sent to exhibitors after the workshops
Sponsorships & Advertising Opportunities
  • Full Page Advert in Directory and pictures on Website: USD100/ZAR1,500
  • Early Morning Coffee & Tea Sponsorship – plus Video on Big screen: USD500/ZAR7,000
  • Lunch sponsor plus video on big screen & includes full-page advert in directory: USD1,000/ZAR14,500
Visas

South Africans do not require visas for Kenya. Most other Nationalities require visas for Kenya. Please ensure you apply at least six weeks before date of travel as application procedures are very involved, lengthy and expensive. Letters of support can be provided. Yellow fever inoculation certificates are required.

Covid-19 PCR Tests

Currently most airlines/countries require a PCR negative test Certificate within 72 hours of departure from your home country and also on departure back home. Arrangements will be made for exhibitors to be tested in Nairobi.

Hotel Accommodation
  • Movenpick Hotel is offering a rate of USD185/USD205 for a double/twin inclusive of breakfast and taxes
  • Crowne Plaza Nairobi in Upper Hill area can offer a rate of USD150 B&B, 28% taxes inclusive, for a single room and USD170 for a double room B&B
  • City Lodge Hotel Group: Fairview Hotel is offering a rate of USD150 and USD100 for Town Lodge Upper Hill (Economy rooms). The rates are inclusive of bed, breakfast, Wi-Fi and all taxes. Contact Fairview Hotel reservations on FBook@clhg.com or Town Lodge Upper Hill reservations on tlun.resv@clhg.com and quote “Spotlight Nairobi Cocktail”
  • Other Hotel Options: In Nairobi there are a number of three-star hotels ranging from USD100 – USD150 (note that it can take a long time in the traffic to reach the hotel venue!).
  • You can book these hotels via Ibis Tours: vickie@ibistourskenya.co.ke. All hotels offer Airport pick-up transfers which can be charged to your room. UBER also operates in Nairobi for airport and hotel to workshop transfers.

Booking Form

Workshop Selection:

Sponsorship/Advertising Opportunities:

Company Details

Terms and Conditions of Participation

  • DATES ARE SUBJECT TO CHANGE AND COSTS ARE PROVISIONAL
  • Payment can be made either in EUR, USD or ZAR to Houston Travel Marketing Services in South Africa.
  • PLEASE NOTE: All quoted costs are excluding South African VAT - payable by South African registered companies only
  • Rand / Dollar / EURO Exchange Rates: Houston Travel Marketing Services reserves the right to increase the Rand and US Dollar cost of the workshops due to fluctuations in the exchange rates.

All bookings are subject to the Standard Terms & Conditions of Houston Travel Marketing Services CC as published here: Terms and Conditions of Participation.

Share with your Travel colleagues!