Spotlight Gaborone 2020

New Dates: 22 – 23 April 2021

Our Spotlight Gabs workshops over the past 14 years have always been a great success with enthusiastic attendance by the travel trade from all over Botswana.

At the 2019 workshops, 36 Exhibitors and 150 Trade and Corporates attended the workshop and 42 Travel Agency Senior Managers attending the VIP Cocktail Party. 53 different Travel Agencies and Corporates attended (some with all their staff).

Gaborone is always one of the most enthusiastic audiences we have and the feedback we receive from Exhibitors is always very positive.

Gaborone is a thriving commercial centre in Southern Africa with a booming economy and it has become the centre of the global diamond industry.

Overseas Travel is increasing and there are 25 IATA Travel Agencies in Gaborone so it will be an ideal opportunity for Airlines, International Tourist Offices, Cruise Companies and Coach Tour Companies to network with agents.

Gaborone residents are great weekend travellers. This workshop is an ideal chance for Hotels, Lodges and Tourism Organisations within Botswana and over the border in Madikwe, North West, Limpopo, Gauteng etc. to promote their packages, lodges, shopping opportunities etc.

For 2021 we are again doing two sessions. We start off with a VIP Cocktail Party for Senior Managers/Directors of Travel Agencies on 22 April and on 23 April, we have the morning session for the Travel Trade at Peermont Global – Gaborone International Conference Centre.

This workshop is a Spotlight on Everywhere … Overseas Travel, Africa, Regional and Domestic Travel within Botswana.

This workshop will promote

  • Outbound Overseas Travel from Botswana
  • Inter-regional Travel from Botswana to South Africa and other African Countries
  • Domestic Travel within Botswana

Who Should Participate (as Exhibitors)

  • Hotels and Safari Lodges
  • International Airlines
  • Tour Operators
  • Provincial Tourist Boards
  • Regional & City Tourism Associations
  • Car Rental Companies
  • Beach Resorts
  • Cruise Companies
  • European Coach Tours
  • Overseas Tourist Offices

We expect 25 – 30 Exhibitors to participate in the workshop

Profile of Buyers Attending

  • Botswana Corporate and Leisure Travel Agents,
  • Inbound and Regional Tour Operators,
  • Corporate Travel Planners (Secretaries),
  • Government Departments,
  • NGO’s and Embassies in Gaborone, and
  • Press

Workshop Format

Table-top workshop – Free Flow (not scheduled appointments). One late afternoon VIP Networking Cocktail Party for 30 Senior Travel Agency Directors session plus a 3-hour breakfast session for approx 80 trade attendees.

How Will The Workshop be Promoted?

  • I have appointed a Gaborone-based Conference Company to hand-deliver invitations and chase-up registrations.
  • Invitations will be sent using our specifically targeted databases to Travel Agencies (Leisure and Corporate), Inbound and Regional Tour Operators, and major Corporate Travel accounts.
  • Frequent reminders will be sent via email and telephone follow-ups.

Programme

22 April 2021: Town Lodge Gaborone

  • Fly or drive into Gaborone.
  • 18h30 – 20h30: VIP Networking cocktail party for exhibitors to meet 40 Senior Travel Agency Directors / Managers

23 April 2021: Peermont Global – Gaborone International Conference Centre

  • 08h00 – 14h00: Breakfast and Workshop for trade.

Hotel Accommodation

You will need one night’s accommodation the first evening. We have special rates at Walmont and Mecure Hotel and Town Lodge Gaborone and we will advise these rates on confirmation of your booking.

Flights

No special offers available – suggest you check with Air Botswana, SAA, to see the best deals.

Driving to Botswana

A very, easy drive via Rustenburg and Zeerust on toll road, about 4 and a half hours to Tlokweng border post near Gaborone. You need an insurance “over border” letter from your Brokers and a special letter from your vehicle finance house. Border fee is approximately P150 (R160).

Costs Include:

(See booking form for workshop costs).

  • Workshop venue and catering expenses and extensive marketing campaign
  • Snacks and drinks at Cocktail Party, and light breakfast & lunch at the Workshop
  • Full database of all attendees for follow up sales purposes
  • Listing + logo +50 word company description in Programme given to each attendee

Costs Exclude:

  • Flights to Gaborone
  • Airport Transfers
  • Hotel Accommodation (trade rates are being negotiated)
  • Meals other than specified

Sponsorships & Advertising Opportunities

  • Full Page Advert In Directory and pictures on Website: USD75/ZAR1,000
  • Early Morning Coffee & Tea Sponsorship – plus Video on Big screen: USD500/ZAR7,000
  • Lunch sponsor plus video on big screen & includes full-page advert in directory: USD1,000/ZAR14,500
  • Drinks Sponsor at Cocktail Party USD500/ZAR7,000

Spotlight Travel Workshop: Gaborone 2021: Booking/Information Form

Workshop and Sponsorship Selection:

Company Details

Terms and Conditions of Participation

  • DATES ARE SUBJECT TO CHANGE AND COSTS ARE PROVISIONAL
  • Payment can be made either in EUR, USD or ZAR to Houston Travel Marketing Services in South Africa.
  • PLEASE NOTE: All quoted costs are excluding South African VAT – payable by South African registered companies only
  • Rand / Dollar / EURO Exchange Rates: Houston Travel Marketing Services reserves the right to increase the Rand and US Dollar cost of the workshops due to fluctuations in the exchange rates.

All bookings are subject to the Standard Terms & Conditions of Houston Travel Marketing Services CC as published here:

Terms and Conditions of Participation.

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