Venue: Windhoek Country Club Resort

Following the outstanding success of the Spotlight 2019 workshop in Windhoek, we have now finalized the date for Spotlight Windhoek 2022.

The 2019 Workshops were attended by 88 Managers/Consultants from 29 different companies (plus a few branches of agencies). Agencies from Swakopmund and Walvis Bay were also well represented.

24 Exhibitors representing Airlines, Cruise Companies, Hotels, Beach Resorts, Car Rental attended and promoted Maldives, Namibia, Seychelles, East Africa, Zimbabwe and South Africa.

We are also pleased to advise that ANTA are fully supportive of this workshop and will assist us in inviting all the IATA and Non – IATA agents and ITC’s.

At the suggestion of ANTA we are again holding the workshop on a Saturday as this allows some of the Swakopmund and Walvis Bay agents to attend.

Regional African and Overseas Travel is increasing so it will be an ideal opportunity for Airlines, International Tourist Offices, Beach Resorts, Hotel Groups and Cruise Companies to network with Agents.

The Spotlight Workshop will promote:

  • Inter-regional travel from Namibia to African destinations & Indian Ocean Resorts
  • Outbound Overseas Travel from Namibia
  • Domestic Travel within Namibia

Profile of Buyers Attending

  • Namibian Corporate and Leisure Travel Agents
  • ITC’s
  • Inbound and Regional Tour Operators
  • Corporate Travel Planners (Secretaries)

Spotlight Workshop Format

Round-robin format – 10 minute timed sessions with each exhibitor. One 6-hour session on Saturday morning from 09h00 – 16h00 for approximately 90 trade attendees.

How will the TravelExpo be Promoted?

  • I have appointed a well-known Namibian Events Company to send out invitations and chase up registrations. Invitations will be sent using our specifically targeted databases to Travel Agencies (Leisure and Corporate), Inbound and Regional Tour Operators, and major Corporate Travel Accounts.
  • ANTA will be sending invites to all IATA Travel agents as well as Non – IATA Agents & ITC’s based in Namibia.
  • Frequent reminders will be sent via email and telephone follow-ups.

Programme

Friday 25 March 2022

  • Fly into Windhoek
  • Exhibitors may be required to take a Covid PCR Test in Windhoek (results take 24 hours)
  • 19h00 – 21h00: Informal get together for Exhibitors at JOE”S BIERHAUS – typical German/Namibian restaurant. Drinks included. Meals can be ordered at your own cost.
  • We suggest that you overnight at the Workshop venue – WINDHOEK COUNTRY CLUB RESORT (accommodation not included)

Saturday 26 March – Venue WINDHOEK COUNTRY CLUB RESORT

  • 07h00 – 08h00: Exhibitors set up tables
  • 08h30: Trade registration and light Breakfast
  • 09h00 – 11h00: Spotlight Travel Workshop round-robin sessions
  • 11h00 – 11h30: Mid Morning Coffee break
  • 11h30 -13h00: Workshop round-robin sessions continue
  • 13h00 – 14h00: Lunch
  • 14h00 – 16h00: Workshop round-robin sessions continue
  • 16h00: End of workshop and Prize Draw
  • Fly home

Covid 19 PCR Tests

  • PCR tests are currently required within 72 hours of arrival in Windhoek.
  • Most countries will also require PCR tests taken within 72 hours of departure from Windhoek.
  • Test results take 24 hours to be released. These regulations may change and exhibitors will be updated regularly on requirements.

Covid 19 PCR Tests

Depending on flight schedules you will need a minimum of two-night’s accommodation on Friday night.

Windhoek Country Club Resort (the venue for the workshop) is offering a single room rate of N$2,110.00 Double is N$2,560.00

The above quoted rates are inclusive of breakfast & VAT, however it excludes the 2% tourism levy.

The hotel can also offer Airport/Hotel transfers. Please request when making your hotel reservations. Costs will be added to your hotel account

Contact: Elroy Cloete bqwccr@legacyhotels.co.za

Flights

Discounted Flights currently not available – check with Airlink, SAA for the best available fares.

Costs Include:

(See booking form for workshop costs)

  • Venue and catering expenses and extensive marketing campaign
    Breakfast and lunch on 26 March
  • Full database of all attendees for follow up sales purposes
  • Listing + logo + 40 word company description in programme given to each attendee

Not Included:

(See booking form for workshop costs)

  • Flights to Windhoek, airport transfers, Hotel accommodation, visa fees, Covid test fees and meals other than specified.

Sponsorship Opportunities:

  • Full page Advert in Directory: ZAR1,000
  • Early Morning Coffee & Tea plus Video screened during workshop: ZAR5,000
  • Mid-morning Break plus Video screened during workshop: ZAR5,000
  • Drinks during Lunch: ZAR5,000

Table Booking Form

Workshop & Sponsorship Selections:

Total payment ZAR:

Company Details

Terms and Conditions of Participation

  • DATES ARE SUBJECT TO CHANGE AND COSTS ARE PROVISIONAL
  • Payment can be made either in EUR, USD or ZAR to Houston Travel Marketing Services in South Africa.
  • PLEASE NOTE: All quoted costs are excluding South African VAT - payable by South African registered companies only
  • Rand / Dollar / EURO Exchange Rates: Houston Travel Marketing Services reserves the right to increase the Rand and US Dollar cost of the workshops due to fluctuations in the exchange rates.

All bookings are subject to the Standard Terms & Conditions of Houston Travel Marketing Services CC as published here: Terms and Conditions of Participation.

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